Organize your slides and presentations like the pros. SlideSource.com was developed over many years working with teams in some of the largest companies in the world who need to manage a large amount of presentation content. Now these same tools are available to every presenter.

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Olly Olly Oxen Free: When Your Slides Want to Play Hide and Seek (Part 3)

In part one, we talked about how being able to find the right slide, right when you need it can be pretty important. Especially when you consider the enormous resource investment that can be tied up in creating the perfect slide. Part two looked at how often we end up needing to play slide hide and seek and started to consider why we find ourselves in this situation so often. Some of the problem may be due to a lack of organization. But often, it’s our own work routines that get in the way of easy access to our existing presentation assets.

According to the study conducted by Research Presentation Strategies (RPS), 73% of PPT users store presentations on their desktop or laptop often or very often. While storing presentations on their computer may make them easier to locate and transport, they are not readily available to other team members. For others to access them additional copies of the slides must be sent via email, uploaded to a network or copied via USB or other media.email-440px

Email is the most frequently used method of sharing presentations, used by 90% of PPT users. 61% of overall responders share via email often or very often.

All of these options run the risk of lost files, as well as version conflicts, file corruption and conflicting presentations (two people presenting the same slide with different content to different audiences).

We will be writing more about effective and ineffective presentation management techniques in future posts. We will also be sharing some ideas about how SlideSource can make sure you are getting the most out of the slides you worked so hard to create. In the meantime, please take a moment to let us know in the comments section about any experiences you might have had when searching in the digital playground for that one last slide that refuses to come out of hiding.

Bob’s #PreSum14 Presentation: What comes first: Something to say or the need to say it?

Yesterday in San Diego, Bob Befus, one of the founders of  SlideSource.com, presented at Rick Altman’s annual Presentation Summit. His talk examined the collaborative aspects of the presentation creation process and explored how the development of strategic knowledge is often a byproduct of this process. Bob outlined how companies come to understand what they think while working out what they are going to say and how they are going to say it.

Through the lens of his experience with FDA Advisory Committee meetings, Bob illustrated how this development of strategic knowledge takes place during the highly iterative process of creating a 90 minute presentation that summarizes thousands of hours of research, along with the thousands of slides prepared for use during an exhaustive Q&A period, all with millions, or even billions, of dollars at stake.

No matter the industry or the product, PowerPoint is obviously the primary tool used to create these significant, high-stakes, strategy-making presentations. As a collaborative environment, PowerPoint has benefits as well as pitfalls which Bob outlined. He closed his talk by sharing how the search for ways to overcome the obstacles PowerPoint creates in the collaborative process led to the development of SlideSource.com.

 

Key slides from the presentation can be downloaded here.

Is PowerPoint a team sport? Bob Befus Presents at the Presentation Summit

summit2014bBob and Drew Befus will be attending Rick Altman’s Presentation Summit in San Diego next week. Bob and Drew are the creators of SlideSource.com, a new online slide and presentation management service that is going into Beta testing on Monday, October 13th. Bob will be presenting a session on Wednesday morning called “Collaborate!”

PowerPoint as a communication genre has morphed over the years to the point where, in some settings, developing presentations is a highly collaborative, highly iterative process where the end product may be as much about developing strategy as it is about presenting it. Some of the topics to be covered in Bob’s session include:

  • Predominance of PowerPoint as a legitimate corporate communication genre
  • Overview of PowerPoint use in corporate strategic knowledge development
  • The role of presentation design in strategic messaging discussions
  • PowerPoint strengths and weaknesses in team presentation development
  • Tools that enhance collaboration around slide and presentation creation