Organize your slides and presentations like the pros. SlideSource.com was developed over many years working with teams in some of the largest companies in the world who need to manage a large amount of presentation content. Now these same tools are available to every presenter.

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Countdown to Launch Day 5: Building and sharing presentations has never been easier

countdown-day-5-506pxNo one creates a presentation just for themselves. Presentations are for sharing and with SlideSource.com sharing has never been easier. In fact, it is as easy as 1, 2, 3.

  1. Upload slides to SlideSource.com and organize them in folders any way you want.
  2. Create a presentation and drag the slides you want to that presentation. Don’t worry, if you change the slides later, your presentation will be automatically updated.
  3. Turn presentation sharing ON for the presentation you just made and copy your sharing link.

Now just send your sharing link to anyone you want and they can view and download your presentation. You can also invite others to join your Slide Library and let them make presentations themselves from your slides. Create and save different versions of the same presentations, or use the same slide in different presentations, because with SlideSource.com, you are in complete control of your presentation content.

SlideSource.com is launching on January 13th! It’s a powerful, slide and presentation library that is intuitive and easy to use. Never lose a slide or version again. With SlideSource.com you and your team will have all of your slides and presentations in a single secure place that’s accessible anywhere at any time.

How Santa Shares a Presentation

Knowledge Workers Struggle to Find and Reuse Work

The Research Presentation Strategies PPT Use survey found that workers who use PowerPoint in their job: 1) like to re-use slides frequently and 2) have trouble finding the slides and presentations they have created. Now a very interesting survey by Coveo has some supportive findings. The Coveo study examined the work practices of 412 Knowledge Workers and 337 Knowledge Management Practitioners and was conducted from June to August of 2014. According to Diane Barry of Coveo, “It’s been well documented that employees spend a great deal of their time searching for, not finding and recreating information. What this study uncovers is the impact on new work: respondents report that they mostly do rework, as Knowledge Workers rarely have easy access to information relevant to their current work.”

Coveo ResultsBarry goes on to say that “Rework simply should not happen in a digital workplace.” We at SlideSource.com completely agree. In the Coveo survey, when asked if they were able to quickly find and reuse work that had been created before, almost 40% said they were only able to do this less than 25% of the time. That means 75% of the time they are re-working, re-creating and being far less productive than they could and should be.

The Coveo survey also found that knowledge workers believed their organizations would benefit from better performance in innovation, higher sales and profitability if they had better access to existing content. In other recent research, PowerPoint was found to be part of the “machinery of knowledge production.” SlideSource.com is committed to helping companies achieve better results through improved management of and collaboration around their presentation content. In other words, every slide should count.

3 Signs Your Presentations Are Out of Control

3-signs-that-your-presentations-are-out-of-control-506pxMany of the difficulties that occur when using PowerPoint can be traced back to the way it has so completely infiltrated almost every aspect of the corporate world.  You would be hard pressed to find a knowledge worker or college student that doesn’t have as least a passing knowledge of how to use it. 47% of respondents in a recent Research Presentation Strategies (RPS) survey said they use PowerPoint as a regular part of their job. That represents 26 million people in the US, and an awful lot of presentations. Working with PowerPoint files in todays highly networked and connected world can present some unique challenges that can result in a lot of frustration, not to mention wasted time and money. PowerPoint slides are easy to create, edit, and project, but they are also extremely easy to duplicate, delete, damage, and misplace. You might say that digital presentation files are “slippery”. They can be hard to manage and easy to lose. The problem gets compounded when a team of people are working together to build, organize, and use presentations.

Here are three signs that your slide and presentation management is slipping out of control:

1) Once again, you find yourself desperately looking for that slide or presentation you know you made a few months ago.

More is not always better. Knowledge workers have many, many options available to them for saving and storing their work. There are so many places for you to stash a slide, it can be easy to forget exactly where you put it. As we mentioned in a previous blog post, 76% of the responders in the RPS study have trouble locating presentation files.  SlideSource.com is a new, powerful, cloud-based slide and presentation library that eliminates the possibility of ever losing another slide. Just upload all your slides and drag them into folders to organize them. Once in SlideSource.com, all your slides and presentations will be in one place, always available and always easy to locate through a robust search interface that allows you to search by keyword, slide title, slide content and more.

2) Your presentation starts in 5 minutes and the slide you need is on a USB drive in your colleague’s pants pocket… at the dry cleaners.

For most of us, collaboration is a key aspect of what it takes to get our job done. Digital presentation tools like PowerPoint have supercharged our ability to collaborate by making it relatively easy to work with your team on a presentation. In order to get simultaneous work done when teams are geographically dispersed, the presentation is usually divided up and sent around in sections to different team members. Getting all the pieces back can be a challenge. When you do get them back, there is the chance for version errors, template problems and even file corruption.  SlideSource.com solves this problem by creating a truly collaborative environment where you and your team members organize and edit slides from a central, shared library that can be accessed from anywhere. Your co-workers may be not be available, but the work they have done on their slides and your presentation will be.

3) Surprise! A new version of the presentation just landed in your mailbox — now you’ve wasted a whole morning finalizing the wrong presentation.

Version control. Are there any other two words more likely to drive you to despondency when coordinating with a team to create a presentation?  File distribution via email increases the likelihood that you will have version problems. You may be able to control who you send a file to, but you can never completely control who they, send it to (or when this new mystery copy will be returned to you). SlideSource.com keeps a single copy of each of your slides in a central location that is accessible to everyone on your team so you always know where the latest and greatest version of each slide is and you always know it is firmly in your control. When team members edit their slides in SlideSource.com the presentation is automatically updated with their changes. And if team members download and edit a presentation offline… no problem at all. SlideSource.com knows your slides are offline and will update the version history for you when they are re-uploaded to the library.

With so many people creating so many PowerPoint files, who has time to waste looking for missing slides or dealing with version issues. SlideSource.com was designed from the ground up to make managing your PowerPoint slides and presentations easy and efficient. SlideSource.com is currently in a public beta and is launching next month.

Make every slide count with SlideSource.com.

Olly Olly Oxen Free: When Your Slides Want to Play Hide and Seek (Part 1)

You and your team worked long and hard on creating the elusive perfect slide. It makes the key point of your argument elegantly and convincingly. Audiences respond to it. Your boss loves it. Every single stakeholder has approved.

Where is it?

There are a handful of less perfect versions of the slide that lead up to the ultimate, perfect version. These lesser versions are scattered, along with the version you need, among several presentation files that reside on at least four different laptops, one of which is now in in a bag under a seat on a plane flying in the vicinity of Kalamazoo.

That’s a lot of hiding places.

You checked your email but there were so many versions of the presentation emailed to so many people, it’s not entirely clear which contains the final, perfect, blessed-by-upper-management version of the slide. At this point, you are basically beating the bushes.

Hours of discussion, thought and PowerPoint expertise have been invested in this slide and, until you can track it down, it is worth exactly nothing.

Admittedly, this is an extreme scenario, but, if you have spent any part of your career creating or delivering presentations, you have most likely had to deal with not being able to locate or access a slide you need.

In a recent study conducted by Research Presentation Strategies (RPS), it was found that 60% of the responders that use PowerPoint in their work start from existing slides when creating not-from-scratcha new presentation. This response jumps to 72% for the subgroup of frequent PowerPoint users (those who edit or create 3 or more presentations a month).

Being able to find the right slide, right when you need it, can be pretty important.

In part two of “Olly Olly Oxen Free,” we will take a closer look at some of the results of the RPS study to get a clearer picture of how many of us have found ourselves playing a not-so-fun game of hide and seek with our missing slides.